Resources

Resources

CHAS Financial Center

The Financial Center in the Office of College Houses and Academic Services is comprised of the Associate Director for Administration, the CHAS Business Administrator, and staff. They provide financial training to incoming RA and GA staffs in residence, process payment for work-study students, managers, ITAs and much more.  

If you need assistance with a financial matter (not related to housing, room assignments or move-in/out fees) please call the Financial Center at 215.898.1119.
 

FINANCIAL TRAINING

Financial Training Presentation - updated August 2018 PDF

EMPLOYMENT RESOURCES

NEW EMPLOYEES

Instructions for Hiring Students in Workday

Just started working for the College Houses? Please print, fill out and return this form to the CHAS financial center so we can make sure you get paid correctly:
Payroll Questionnaire PDF

Please visit Onboard@Penn's Solution Center to help answer any questions you may have about employment in the College Houses.

You will need to fill out IRS form W-4 for tax purposes.

IRS Form W-4 (required)

Please visit the Student Employment Office page for a handbook, forms and instructions.

OFFER LETTER TEMPLATE

All new hires, including student workers, must sign a copy of an offer letter and the University's Human Resources department must receive a copy of this signed letter along with a copy of the new employee's Social Security card. The supervisor or other hiring agent should use this template to create the offer letter by filling in the blanks and printing it on official letterhead.

The current version of the offer letter templates can be found here: New Hire Letters
 

TIMEKEEPING AND TIME OFF

All timesheets and time off requests are now handled within Workday at Penn.

For assistance using Workday, please see the Workday Training site.

FOREIGN NATIONAL STUDENT WORKERS

Please read this memo regarding International Work Study Students. PDF
Foreign National Students/Scholars Required Forms Chart
Foreign National Information Form (required) PDF
IRS Form W-4 (required) PDF
IRS Form W-8BEN (required) PDF
Instructions for Form W-8BEN PDF
International Students and Scholars Services

STUDENT EMPLOYMENT

Student Employment website

OTHER FINANCIAL RESOURCES

FINANCIAL

Purchasing Card Cash Advance Reconciliation Form Microsoft Excel Document
College House Prize Tracking Form PDF
Penn Comptroller's form library

PURCHASING GOODS AND SERVICES 

Purchasing Basics

COLLEGE HOUSE CASH TRACKING

Cash Receipt PDF
Cash Log Microsoft Excel Document

TRAVEL AND EXPENSE MANAGEMENT

CHAS Concur Reimbursement Process PDF (updated 10/2018)
Travel & Expense Management Reimbursement Form PDF
Missing Receipt Affidavit PDF
Travel and Expense Management at Penn

STUDENT PROGRAM/PURCHASING CARDS

Application Instructions for New Student Program Cards PDF
Basic Information for Student Program Card Applications PDF
Best Practices for Cardholders PDF
College House Reconcilement Report Microsoft Excel Document
Student Program Card Receipt Reconciliation Form PDF
Student Program Card Cash Reconciliation Form PDF
Missing/Lost Receipt Form PDF
Student Program Card Information
Instructions for Completing Knowledge Link TrainingPDF
Knowledge Link

HELP AND OTHER INFORMATION

CHAS Policy on Gift Certificates/Giveaways/Prizes PDF