About CHAS

Resources & Policies

CHAS Financial Center

The Financial Center in the Office of College Houses and Academic Services is comprised of the Associate Director for Administration, the CHAS Business Administrator, and staff. They provide financial training to incoming RA and GA staffs in residence, process payment for work-study students, managers, ITAs and much more.  

If you need assistance with a financial matter (not related to housing, room assignments or move-in/out fees) please call the Financial Center at 215.898.1119.
 

FINANCIAL TRAINING

Financial Training Presentation PDF

EMPLOYMENT RESOURCES

NEW EMPLOYEES

Just started working for the College Houses? Please print, fill out and return this form to the CHAS financial center so we can make sure you get paid correctly:
Payroll Questionnaire PDF

DHS Form I-9: Directions for new and rehired workers PDF
IRS Form W-4 (required)

Please visit the Student Employment Office page for a handbook, forms and instructions.

OFFER LETTER TEMPLATE

As of October 1, 2015, all new hires, including student workers, must sign a copy of an offer letter and the University's Human Resources department must receive a copy of this signed letter along with a copy of the new employee's Social Security card. The supervisor or other hiring agent should use this template to create the offer letter by filling in the blanks and printing it on official letterhead.

Offer Letter Template for Student Workers Microsoft Word Document

TIMESHEETS

Student Worker Timesheet PDF
Regular Full-Time Employee Timesheet Microsoft Word Document
Temporary Employee Timesheet Microsoft Excel Document

TIME OFF REQUESTS

Request for Time Off Form PDF

FOREIGN NATIONAL STUDENT WORKERS

Please read this memo regarding International Work Study Students. PDF
Foreign National Students/Scholars Required Forms Chart
Foreign National Information Form (required) PDF
DHS Form I-9: Directions for new and rehired workers PDF
IRS Form W-4 (required) PDF
IRS Form W-8BEN (required) PDF
Instructions for Form W-8BEN PDF
International Students and Scholars Services

STUDENT EMPLOYMENT

Student Employment website

OTHER FINANCIAL RESOURCES

FINANCIAL

Purchasing Card purchase form PDF
Purchasing Card Cash Advance Reconciliation Form Microsoft Excel Document
Purchasing Card Supplemental Cash Purchase Form PDF
College House Prize Tracking Form PDF
Penn Comptroller's form library

COMMODITY MATRIX

Truncated Commodity Matrix Microsoft Excel Document

The official full version of the Commodity Matrix may be found on the Penn Purchasing Services website. 

TRAVEL AND EXPENSE MANAGEMENT

CHAS Concur Reimbursement Process PDF
Travel & Expense Management Reimbursement Form PDF
Missing Receipt Affidavit PDF

STUDENT PROGRAM/PURCHASING CARDS

Application Instructions for New Student Program Cards PDF
Best Practices for Cardholders PDF
College House Reconcilement Report Microsoft Excel Document
Student Program Card Receipt Reconciliation Form PDF
Student Program Card Cash Reconciliation Form PDF
Missing/Lost Receipt Form PDF
Student Program Card Information
Knowledge Link

WRIGHT FLEET CARD PROGRAM

Wright Fleet Card Receipt Reconciliation Form PDF

HELP AND OTHER INFORMATION

CHAS Policy on Gift Certificates/Giveaways/Prizes PDF